Student Promotions Committee (SPC)
The Student Promotions Committee is appointed by the Dean to monitor student academic and professional standards as determined by the faculty. The Student Promotions Committee reviews academic performance after each grading period and upon receipt of scores on all required national/departmental exams and determines each student's academic standing. The Dean may also request the Committee to review any issue pertaining to a student's evaluation and/or performance. Students in good standing who have passing grades and evaluation reports automatically advance to the next unit of instruction. Students not in good standing must meet with the Committee. Each year the Committee also endorses the graduation of all students who have successfully completed all graduation requirements.
- I. Satisfactory Academic Progress — A student is expected to complete his/her medical school training within the following guidelines:
- A. A student not participating in a combined degree program or other approved graduate study or research leave must complete graduation requirements within six years of matriculation.
- B. A student may not take more than a total of eighteen months of leave of absence. Approved research and graduate study leaves of absence do not count towards this eighteen month maximum.
- C. A student who takes a leave of absence must meet all agreed upon terms of the approved leave;
- D. A student must take the appropriate school or national examination by the dates set by the school;
- E. A student must meet the terms of an isolated deficiency remediation;
- F. A student must meet the terms of a corrective action plan as outlined by the School's Competency Committee.
- II. Good Standing — A student in good standing:
- A. has maintained the Committee's guidelines for satisfactory academic progress;
- B. does not have a current academic deficiency that the Committee considers eligible for placement on academic probation (See Section III).
A student not in good standing may be administratively removed from his/her next unit of academic instruction at the discretion of the School's Educational Affairs leadership team. When this occurs, the student will be advised of their ability to continue their academic training after meeting with SPC.
- III. Academic Probation — A student is placed on probation after review by the Committee for any of the following academic deficiencies:
- A. fails a course, clerkship, or elective;
- B. fails a required national exam;
- C. fails a required school exam;
- D. fails to maintain acceptable academic standard, ethics, or professional behavior;
- E. fails to maintain satisfactory academic progress (See Section I).
- IV. Isolated Deficiency — A student may be placed on academic probation if he/she receives an isolated deficiency in a course, clerkship, or elective after the student's academic record is reviewed by SPC. Alternatively, the Committee may also assign a specific isolated deficiency remediation (See Section VI) without placing the student on academic probation.
- V. Additional Academic Concerns — A student may be recommended by the School's Competency Committee to meet with SPC if the student receives feedback from courses, clerkships, or electives when he/she is noted for borderline performance on repeated mid-course/clerkship feedbacks, final grade evaluations or national examinations. After reviewing the Competency Committee's concerns, the SPC may place the student on academic probation for failure to maintain satisfactory academic progress. The Committee may also assign any remediation (See Section VI) without placing the student on academic probation.
- VI. Remediation — The Committee will require one of the following options for a student to be removed from academic probation and returned to good standing.
- A. Repeat a course, clerkship, or elective with a passing grade;
- B. Successfully complete required course, clerkship, or elective remedial;
- C. Repeat the entire year/phase with passing grades;
- D. Successfully complete required competency remediation;
- E. Successfully pass required school or national exams;
- F. Successfully complete corrective action plan as determined by the School's Competency Committee;
- G. Engage in independent study and either take and pass a special departmental examination or national examination.
- VI. Removal of Academic Probation
Administrative Action — A student can be administratively removed from academic probation and reinstated to good standing between meetings once the required remediation has been successfully completed and the student did not appear before the Committee specific to this academic deficiency. This action will be acknowledged at a subsequent regularly scheduled Committee meeting.
Committee Action — The Committee must review the academic record of any student who has appeared before the Committee related to their academic deficiency to ensure he/she has met the required remediation and determine if the student can be removed from academic probation and reinstated to good standing.
- VII. Suspension — The Committee may suspend a student from school for failure to meet acceptable academic standards, ethics, professional behavior, or satisfactory academic progress.
- VIII. Dismissal — A student may be recommended for dismissal from the School for any of the following reasons. Any student who meets any of the below criteria will be required to appear before SPC to discuss why he/she should not be dismissed from school.
- A. fails two courses in the first and/or second year/phase;
- B. fails a course, clerkship, or elective while on academic probation;
- C. fails two clerkships;
- D. fails two electives;
- E. fails an elective and a clerkship;
- F. Fails a national exam two times;
- G. Receives any isolated deficiency or is noted for Additional Academic Concerns (Section V) when currently on Academic Probation.
- H. has been cited for lack of acceptable academic standards, ethics, or professional behavior;
- I. Is not making satisfactory academic progress towards the completion of his/her degree.
A decision to recommend academic dismissal will prevent the student from continuing to attend classes unless the Committee determines otherwise.
- IX. Reconsideration — A student may request to meet again with SPC after receiving the Committee's recommendation for dismissal. The student's request for reconsideration must be received, in writing, by the Chair of the Committee within twenty-one (21) calendar days of the date of the Committee's action. A student's presentation for reconsideration must provide new information not previously communicated to the Committee.
Upon review of a student's reconsideration request before the Committee, there are two outcomes:
- A. Appeal is granted and the student remains on academic probation and must complete the Committee's remediation plan;
- B. Appeal is denied and the recommendation for dismissal is forwarded to the Dean. The student has twenty-one (21) calendar days to set a meeting with the Dean to appeal the Committee's decision.
If the student does not appeal or withdraw within twenty-one (21) days of the date of the Committee's action, the recommendation will be forwarded to the Dean for review. The Dean's decision is final and may not be appealed. See Section X regarding the student's option to withdraw.
- X. Withdrawal – A student who has been recommended for dismissal by the Student Promotions Committee may request to withdraw from the School at any point prior to the Dean's final decision. A student requesting to withdraw after the Committee has initially recommended dismissal can be granted by the Chair of the Committee. A student requesting to withdraw after the Committee upholds their original recommendation for dismissal must be granted by the Dean. In cases of ethical or academic misconduct, the request to withdraw must always include the approval of the Dean. A student's approved withdraw is considered as permanent and not reversible.
- XI. Representation – A student may seek the assistance of an advisor, including legal representation at any point in the process. The advisor's role is limited to advising the student and the advisor may not attend meetings held by the Committee or with the Dean.
Revised and approved by the SPC: 7/18/2016